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April , 2008
The Sea Ranch Association Bulletin is available in PDF only.
POLICY & PROCEDURE USE OF THE KNIPP-STENGEL BARN Adopted May 3, 1997 Amended February 29, 2002 POLICY: It shall be the policy of the Board of Directors that only those uses of the Knipp-Stengel Barn (Barn) as set forth below shall be authorized. Any exceptions to this policy must first be approved in writing by the Board of Directors. PRIMARY USES: (In Order of Priority) ¨ Annual/Midwinter Membership Meetings ¨ Board Meetings ¨ Association Sponsored Events such as: ¨ Conference/Seminars ¨ Educational/Social Functions ¨ Public Hearings ¨ Receptions ¨ Town Hall Forums ¨ Association Committee Meetings/Hearings SECONDARY USES: (In Order of Priority) ¨ Association Affiliate Group Events (i.e., Flying Society, Posh Squash Garden and Unit Block Parties, etc.) ¨ Association Member Events Private (i.e., Weddings, Receptions, Family Reunions, etc.) ¨ Other recreational, cultural, and educational events NIGHT TIME USE: (Maximum of 4 Events Per Calendar Year) ¨ Christmas Caroling (One meeting must be set aside for this event.) NOTE: Use of the Barn is limited to 24 times per calendar year 4 of which may be night events and has an occupancy limit of 399 people. RESERVATIONS: ¨ As a general rule, reservations for the use of the Barn will not be accepted for events involving less than thirty (30) persons. ¨ Only members of the Association may make reservations for the use of the Barn by completing a “Facility Use Agreement.” ¨ Reservations for private events will not be accepted earlier than thirty (30) days in advance so as to honor the “Primary” uses of the Barn. CANCELLATION OF RESERVATION: ¨ To qualify for a refund of the use fee and/or deposit a written notification must be received by the Association at least ten (10) business days prior to the schedule event. USE FEE SCHEDULE:
*Deposit is required whenever food or drinks are consumed. *Deposit will be returned provided the interior and exterior areas of the Barn are clean and tables, chairs, etc., are put away. NOTE: Daily use fees can not be prorated. ADDITIONAL FEES: (for more than 50 attendees)
TERMS AND CONDITION: The following terms and conditions shall apply to the use of the Barn: ¨ Events shall not be scheduled earlier than 9:00 a.m. or later than 10:00 p.m. including setting up and taking down for the Events. ¨ Amplified music or sound shall be in compliance with County Noise Element Standards. ¨ Vehicles must be parked in designated areas. ¨ After the Event, lights must be turned off, windows closed, and the Barn secured. ¨ Decoration: Type and amount of decorations must be approved in writing, in advance by the facility coordinator. ¨ All trash must be taken away by user or placed in the “Dumpster” if available. ¨ The “parking delineators” shall be placed by the user and removed by the user by 10:00 a.m. of the day following the event. NOTE: Noncompliance with the terms and conditions of use may result in forfeiture of the deposit, and/or prohibiting of future use of the Barn. Arrangements to use tables, chairs, coffeepot etc., must be made with the facility coordinator at the time of the reservation.  Recommended Updating of The Sea Ranch Association Policies and Procedures for Use of the Knipp-Stengel Barn POLICY: It shall be the policy of the Board of Directors that only the uses of the Knipp-Stengel Barn (Barn) as set forth below shall be authorized. Any exceptions to this policy must be approved in writing by the Board of Directors. PRIMARY USES: The Barn shall be available for Association sponsored events including: Conferences and Seminars Educational and Social Functions Receptions and Forums Committee Meetings and Hearings Plays produced by the Thespians Classic Film and Opera Video Presentations Christmas Caroling SECONDARY USES: Association Affiliate Group Events such as the Flying Society and the Posh Squash Garden Other recreational, cultural, and educational events as approved by the Association Manager RESERVATIONS: Only members of the Association may make reservations for use of the Barn. Reservations must be made by completing a “Facility Use Agreement” no later than thirty (30) days in advance of the event. Reservation cancellation must be received at least ten (10) days prior to the event to receive deposit refund. USE FEE SCHEDULE: For Secondary Use Events, the following fees are required: Daily Fee (3 hour limit) Additional each hour Deposit $75.00 $25.00 $150.00 A deposit is required whenever food and/or drinks are consumed and will be returned only when the interior and exterior of the Barn are clean. TERMS AND CONDITIONS:
· Events shall not be
scheduled earlier than 9:00 a.m. and must be · The County Noise Element Standards must be observed ·
After an event, all lights must be turned off, all windows closed,
· All trash must be taken away
by the user no later than the · No open flames of any kind are allowed in the Barn
· Noncompliance with the terms
and conditions of use may result |
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 Last Updated: 04/07/08 |
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