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Web Site Policy

Adopted by the Board of Directors on August 27, 1997
and modified October 26, 2002.

GOAL

The TSRA Web site is intended as another means of facilitating the flow of information between TSRA and its members. For those members with access to the Internet, it has the singular advantage of rapid, and thus timely, transfer of information relating to TSRA.

CONTENT

The TSRA Web site is intended to be a compendium of up-to-date information relating to the Association and the community it serves. As such, it contains documents relating to TSRA governance, operation, and history. It contains minutes of recent meetings of the Board of Directors, TSRA Committees, statements of new TSRA policies as adopted, schedules of meetings and events, and announcements. It provides links to other sites on the Internet that contain current information on regional conditions of importance to the TSR community, e.g., weather, road conditions and emergencies as they arise.

MAINTENANCE

The architects of the Web site anticipate that changes, additions and updates to information on the site will be required periodically.

  • Changes include any associated with TSRA policy, procedures and schedules.

  •  Additions include 1) TSRA and other announcements of meetings, 2) new sections of the Web site containing material or subject matter not previously included, e.g. new links to other web sites containing information useful to TSR and its membership, such as links to county or regional organizations that have jurisdiction over some part of TSR governance, and 3) expansion of existing sections of the Web site, i.e., additions to the FAQ section.

  • Updates include, for example, the replacement of the previous month's BOD and committee meeting minutes with their current counterparts.

WEB SITE COMMITTEE

In view of the expertise required to implement the above, three or more volunteers will be selected from the TSRA membership and appointed by the Community Manager to serve on a Web Site Committee. The webmaster, who will make the actual additions and changes to the Web site, will be a member of that Committee. The Web Site Committee will be responsible for insuring TSRA’s Web site complies with this policy statement.

PROCEDURE

The role of the Website Committee is to collect additions, modifications, and updates of existing information on the site and to put it in the proper format, which will involve conversion of the text to standard web language (HTML or PDF). The webmaster will integrate the new data with existing information on the site, transfer it to the Internet server, and modify links within the Web site as appropriate.

AUTHORIZATION

Any material given to the webmaster by TSRA for inclusion on the Web site will be authorized by the Community Manager. Any substantive modifications or additions to the site by the webmaster will be made after approval by the Community Manager.

PRIVACY

TSRA members’ names, lot numbers, and addresses (street and P.O. box) will not be available on or accessible from the Web site without express written permission of the member/s. Phone and FAX numbers and e-mail addresses of TSRA members will similarly not be accessible. However, it is anticipated that the TSRA Owners’ Manual will be reproduced on the Web site, and the Appendices of that document contain phone and e-mail addresses of certain members who are contacts in case of emergencies and others who represent local organized activity groups.

SECURITY

Any changes in the Web site will be made only by the webmaster or other authorized individuals after approval by the Community Manager. The webmaster will be responsible for administering and maintaining the security of a special password set up for this purpose.

COMMUNICATION BETWEEN TSRA & THE WEBMASTER

TSRA will provide a slot or box at the Association office into which all authorized additions, updates, etc., which are destined for the webmaster, can be deposited. Preferably these additions and changes will be transmitted to the webmaster by e-mail or alternatively using a PC disk.

ROLE OF THE COMMUNICATION COMMITTEE

The Communications Committee will conduct an annual review of the Web site and make recommendations to the Community Manager and the Web Site Committee concerning management of the Web site and its contents.
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Last Updated: 03/19/07