Board Meeting Minutes

August 25, 2001

(Approved by the Board of Directors October 27, 2001)

1. CALL TO ORDER: Chair Harriman convened the meeting at 9:30 a.m. Directors present: Roy Austin, Director Cochrane, Jim Flessner, Ann Harriman, Alex Long, Kate MacIntyre and Peter Mattson. Also present were Community Manager Jerrold Gonce and General Counsel Gary Weatherford.

2. ADJOURN TO EXECUTIVE SESSION: The Board Adjourned to Executive Session at 9:35 a.m.

3. RECONVENE TO REGULAR SESSION: The Board reconvened to Regular Session at 1:10 p.m.

4. APPROVAL OF MINUTES: JUNE 23, 2001: Line 84 should read: "...will be so advised at the August and October Board meetings." Motion by Director Austin, Second by Director Long that the minutes of June 23, 2001 be approved. Motion passed by unanimous vote.

5. ADOPTION OF THE AGENDA: There being no objections the agenda was adopted as written.

6a) Board Members: None.
6b) Association Members:

Mary Dee Bowers reported that there will be a Visioning meeting sponsored by RCMS on August 28, 2001 at the Bill Platt Conference Center.

Mary Dee reported that efforts towards developing an environmental park in Point Arena were progressing and that there would be a workshop on fire ecology on Sunday, September 30, 2001 from 10:00 a.m. until Noon

Gene Weston presented the Board with pictures of the "clutter" at the recycling site.

7a) Board Chair:

Chair Harriman reported that the Board met in Executive Session and appointed a new member to the Utilities Committee whose name will be announced after notification.

The Board also discussed matters pertaining to the Reservoir Negotiations, GRI Negotiations, and violations of the Restrictions by a member and heard from a member regarding an alleged violation of the Restrictions.

7b) Community Manager:

The Community Manager stated that Sea Ranch Security had reported to the Fish & Game Department the sighting of a mountain lion on The Sea Ranch.

That staff had been in contact with the recycling company regarding the "clutter" at the site and that Sequoia Pacific was reviewing the Association’s request for analysis of the past election ballots and proxies to determine how improved voter turn-out might be accomplished.

7c) Treasurer: Director Long reported on the Associations most recent financial statements.

The first quarter of Fiscal 2001-02 is complete. Adjusting entries have been made to TSRA books and fiscal 2000-01 has been closed. The balance sheet now reflects those end of year adjustments. Most operating expenses are tracking right on budget. With 25% of the fiscal year completed the funds are, in aggregate, at 19% of the budget. The difference is mostly due to the timing of capital projects.

(Includes auditor’s adjusting entries from fiscal 2000-01 year-end close)

No Director’s expenses were submitted for reimbursement in July.

7d) General Counsel: None.

7e) Director Mattson – Fuel Load Reduction & Fire Management: Director Mattson reported that staff was proceeding with discussions with the Consultant who had conducted a field review of The Sea Ranch. A preliminary report from the consultant will be give by the consultant at the October Board meeting.

8. ROUNDTABLE DISCUSSION: None.

9a) Verizon/Citizens Utilities – Telephone Service: Director Flessner presented a draft letter indicating opposition by The Sea Ranch Board of Directors to Citizens efforts to amend and alter the PUC approved terms and conditions for the sale of the Verizon service area to Citizens Utility Company. Motion by Director Flessner, second by Director Mattson that the letter be finalized and mailed. Motion passed by unanimous vote.

10a) Annexation Fees: Director MacIntyre reviewed her memo dated August 9, 2001 wherein she recommended that the fee for annexation of property to the Association should be $10,000. Motion by Director MacIntyre, second by Director Mattson that the annexation fee shall be $10,000 adjustable to reflect infrastructure investments and be compatible with economic factors. Motion passed: 6 ayes, 1 nay (Director Cochrane).

10b) Lot Consolidation Fees: Director MacIntyre reviewed her memo dated August 14, 2001 wherein she recommended the fee for a lot consolidation should be increased from $2500 to $3500. Motion by Director MacIntyre, second by Director Cochrane that the lot consolidation fee should be set at $3500. Director Flessner indicated his interest in promoting lot consolidations. Substitute motion by Director Flessner, second by Director Mattson that the lot consolidation fee should be set at $1000. Motion passed: 5 Ayes, 1 Nay (Director MacIntyre), 1 Abstention (Director Long).

10c) Lot Split Fees: Director MacIntyre reviewed her memo dated August 9, 2001 wherein she recommended a lot split fee of $5000 adjustable to reflect infrastructure investments and be compatible with economic factors. Motion by Director Austin, second by Director Mattson that the lot split fee be $15,000 adjustable to reflect infrastructure investments and be compatible with economic factors. Motion by Director Long to table this matter until the October meeting to allow time to prepare an analysis of various cost factors that should be considered in setting a fee for a lot split. Motion passed: 4 ayes, 3 nays (Directors Cochrane, Mattson and MacIntyre).

10d) Horicon School District – Option Agreement: Chair Harriman reviewed her memo dated August 13, 2001 wherein she indicated that unless the Board acts today an extension of the option agreement will be needed as the agreement expires on September 30, 2001. She noted that if such an extension was agreeable it would allow time for negotiations regarding the revised agreement that has been prepared by General Counsel Weatherford. Motion by Director Long, second by Director Flessner that a negotiating team be appointed and that negotiations be commenced with the Horicon School District Board regarding the terms and conditions contained in the revised option agreement. Motion passed by unanimous vote. The negotiating team will consist of Chair Harriman and Directors Cochrane and Mattson with Director Flessner as an alternate.

11a) Planning Committee Report – Hedgerows: Director MacIntyre reviewed her memo dated August 1, 2001 wherein she recommended that the Planning Committee’s Report and Recommendation be adopted. Motion by Director MacIntyre, second by Director Flessner that the Board Meeting Rules be waived and action taken on this matter. Motion passed by unanimous vote. Motion by Director MacIntyre, second by Director Austin to adopt the Planning Committee’s report and refer it to staff for budget consideration. Motion passed by unanimous vote.

11b) Planning Committee Report – Starred Sites: Director MacIntyre reviewed her memo dated August 14, 2001 wherein she forwarded the Planning Committee’s report recommending a procedure for implementing starred sites. There being no objections this matter was carried over to the October Board meeting as "Old Business" with a report from counsel regarding the starring and un-starring of sites.

11c) Archive Storage Facility: Chair Harriman reviewed her memo dated August 10, 2001 wherein she referred to the letter from The Sea Ranch Archive Committee requesting that Room #3 in the Del Mar Meeting facility be converted to a facility for the storage of archive type materials that pertain to The Sea Ranch. There being no objection, this matter was carried over to the October Board meeting as "Old Business" with a report from staff regarding the cost for the proposed project.

11d) Fish Rock Trail Relocation: Director MacIntyre reviewed the Planning Committee’s memo dated August 3, 2001 which recommended that the Fish Rock Trail be relocated onto commons between lots 50 and 51. And further that the existing trail between lots 52 and 53 be closed. There being no objection, this matter was carried over as "Old Business" for the October Board meeting. And that the commons between lots 50 an 51 be surveyed to locate the private property lines; that the commons at Grey Whale be surveyed to determine the location of the existing golf cart path; and that staff flag a proposed trail location through the Fish Rock Hedgerow for review by the Board and the residents in the area.

12. MEMBERS AGENDA: None.

13. ADJOURNMENT: There being no further business to come before the Board in Regular Session the meeting was adjourned at 5:30 p.m.

Respectfully submitted,
Kate MacIntyre,
Secretary

Last Updated: 03/19/07