Board Meeting Minutes

October 27, 2001

1. CALL TO ORDER: Chair Harriman convened the meeting at 9:00 a.m. Directors present: Roy Austin, Tom Cochrane, Jim Flessner, Ann Harriman, Alex Long, Kate MacIntyre and Peter Mattson. Also present were Community Manager Jerrold Gonce and General Counsel Dan Taaffe.

2. ADJOURNMENT TO EXECUTIVE SESSION: The Board adjourned to Executive Session at 9:05 a.m.

3. RECONVENED TO REGULAR SESSION: The Board reconvened to Regular Session at 1:00 p.m.

4. APPROVAL OF MINUTES: Line 34, strike ICO and add, Bill Platt Conference Center. Motion by Director Mattson, second by Director Long that the minutes as corrected be approved. Motion passed by unanimous vote.

5. ADOPTION OF THE AGENDA: Director Flessner asked that item 11a) be removed from the agenda. There being no objections it was so ordered.

6a) Board Members: None
6b) Association Members: None

7a) Board Chair: Chair Harriman reported that the Board met in Executive Session and discussed the following: Negotiations with Horicon School District regarding the Option Agreement, DR&EM Department staffing, Water Reservoir negotiations and various other legal matters. The Board also discussed the 1991 agreement with SRVI and it was the sense of the Board that the agreement provided for the golf-related development only on the West side of Highway One.

7b) Community Manager: The Community Manager reported that the reservoir was not "drained", as rumored, by the recent rupture of a water main.

GENERAL: Fieldwork has been completed for the salary survey and job evaluation, and our consultant will report to the Board at its December meeting. Department Heads have received their budget worksheets and will begin developing their preliminary budget requests this month. Payroll expenditures are running under budget due to position vacancies, but most other operating expenses are tracking very close to budget. Property & Equipment Replacement Fund line item budgets are showing significant variances due to changes in the roadwork schedule. With 41% of the fiscal year completed the funds are, in aggregate, at 35% of the budget.

No Director’s expenses were submitted for reimbursement in September.

7d) General Counsel: No report

7e) Director Mattson: Director Mattson introduced Ms. Carol Rice, Fire Ecologist who reported on her preliminary work on the Fuel Load Reduction study for the Sea Ranch. Her recommendations regarding the study will be presented at the Board’s December meeting.

8. ROUNDTABLE DISCUSSION: Director Long expressed concern about the adequacy of the 9-1-1 service for the Sea Ranch and Gualala area.

9. EXPEDITED BUSINESS: None

(Members wishing to be heard on "Old Business" items may speak for two minutes)

10a) Procedure-Starred Sites: General Counsel Taaffe noted that starred sites as currently shown on Association maps can be removed through the filing of a revised subdivision map with Sonoma County. Director MacIntyre reviewed her memo dated October 18, 2001 and the Planning Committee’s proposed procedure for Development of Recreation Facilities on Starred Sites. Motion by Director MacIntyre, second by Director Mattson that the Procedure for Development of Recreation Facilities on Starred Sites, as amended be approved. Motion passed by unanimous vote.

10b) Fish Rock Trail Relocation: The Community Manager reviewed his memo dated October 18, 2001 noting that the requested survey of the area is completed and that staff had "flagged" a proposed route for the trail. Motion by Director Long that this matter be tabled until review of the proposed Grey Whale trail has been completed. Motion failed: 2 aye, 5 nay (Directors Austin, Cochrane, Flessner, Harriman and MacIntyre). Motion by Director MacIntyre, second by Director Long that the Fish Rock trail be relocated as recommended by both the Trails and Planning Committees and that the old trail be closed to use. Additionally, staff is to work with neighbors regarding needed fencing and plantings. Motion passed by unanimous vote.

10c) Lot Split Fee: Director Long reviewed his memo dated October 5, 2001 wherein he recommended that a fee of $20,000 per new lot created be established for all lot splits approved, per section 9.04 of The Sea Ranch Restrictions. Motion by Director Long, second by Director Mattson that the fee for new lots created pursuant to section 9.04 of The Sea Ranch Restrictions will be $20,000/lot. Motion passed by unanimous vote.

10d) Archive Storage Facility: The Community Manager reviewed his memo noting that the cost for converting Room #3 of the Del Mar Meeting Facility, as requested by The Sea Ranch Archive Committee, was $1300 which was available in the D&R Fund. Motion by Director Mattson, second by Director Austin that $1300 be appropriated from the D&R Fund for the conversion of Room #3 in the Del Mar Meeting facility as requested by The Sea Ranch Archive Committee. Motion passed by unanimous vote.

10e) Additional Board Meetings: Director MacIntyre reviewed her memo dated October 16, 2001 wherein she recommended additional (informal informational) meetings with the Board and the membership. Motion by Director MacIntyre, second by Director Austin that the Communications Committee be charged with the responsibility of working with the Community Manager to develop a format and agenda for such a meeting which will be tested at the Mid-winter meeting. Motion passed 6 aye, 1 nay (Director Harriman).

(Members wishing to be heard on "New Business" items may speak for two minutes)

11a) Classification of Remnant Land and Central TPZ: Director Flessner reviewed his memo dated October 19, 2001 wherein he recommended revisiting the matter of classifying the Remnant Land and the Central TPZ as Commons. There being no objections, this matter was carried over as Old Business for the December Board meeting.

11b) Bylaw Revision – Section 3.02 Election Quorum: The Community Manager reviewed his memo dated October 18, 2001 noting that General Counsel proposed a revision of Bylaw section 3.02. The revision will provide a process to be used if a quorum for a Board election is not achieved. There being no objection, this matter was carried over as Old Business for the December 15, 2001 Board meeting.

11c) Environment & Conservation Committee: Director Mattson reviewed his memo dated October 11, 2001 wherein he recommends the formation of a Committee of members that would be charged to be a resource for Association members to help them reduce waste and save money by making available information on new and emerging technologies. There being no objection, this matter was carried over as Old Business for the December Board meeting.

12. MEMBERS AGENDA: Burt Stitt reminded members that they can file for a tax exemption for propane use by contacting their propane supplier. John McChesney expressed concern that previous Board actions regarding annexing the Remnant Land and the Central TPZ was not carried out.

There being no further business to come before the Board in Regular Session, the meeting was adjourned at 4:40 p.m.

Respectfully submitted,
Kate MacIntyre,
Secretary

Last Updated: 03/19/07