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Joint Workshop Agenda
Board of Directors and Finance Committee

Saturday, February 10, 2007

    An exact duplicate of the entire Board Meeting Agenda for the above date is available in Adobe Acrobat format. To access this file, Adobe's Acrobat Reader is required and is distributed free over the Internet from the Adobe Web Site. 

 

The Sea Ranch Association

Joint Board of Directors/Finance Committee

Budget Workshop Meeting Minutes

Saturday, February 10, 2007

Call to order

Charlie Shearer called the meeting to order at 9:00 AM.

Board of Director Members Present: 
Jim Jordon, President
Marti Campbell, Treasurer
Derek Bray
Sandra Bush
Kay Dryden
Rose Hocker
Leigh Mueller

Finance Committee Members Present:
Charlie Shearer, Chair
Tim Gallagher
Doug Patterson
Alban Reid
Bill Retzer
Dave Westwater

Excused;
Dave Ball
Jon Miller

Staff Present:
John Fox, Community Manager
Ellen Buechner, CFO
Lin Plescia, Director of Security
Randy Burke, Director of Works

 

Approval of minutes from last meeting

        The minutes were approved as submitted by the Secretary.

 Charlie Shearer stated that the purpose of today’s meeting was to finalize the budget for the Fiscal Year 2007-2008 and to establish the Association’s membership assessment for the new fiscal year.

Third Budget Workshop Minutes February 10, 2007  – Page Two

He asked Ellen Buechner to review the ending Fund Balances. She did so. No action required.

     Ms. Buechner reviewed changes to the draft budget. They included two new items:

          (1). Automatic External Defibrillators at a projected cost of $20,000. A discussion ensued. Charlie Shearer asked for a straw vote of the board and the results of a straw vote of the Board were in favor of including the proposed expenditure in the final version of the budget which will be considered at the next Board Meeting.

          (2). Database Reconfiguration Phase III at a cost of $25,000. After discussions the results of a straw vote of the Board were in favor of including the proposed expenditure in the final version of the budget which will be considered at the next Board Meeting.

     Jim Jordan asked the meeting attendees to consider funding for accelerating the California Department of Forestry [CDF] Defensible Space Evaluation of Association common areas and all lots. If the Association paid the CDF for an employee the evaluation could be completed in 2008. He requested inclusion to the budget of $40,000 [Mr. Jordan’s memorandum on this request is attached to these minutes]. After discussion, the results of a straw vote of the Board were in favor of including the proposed expenditure in the final version of the budget which will be considered at the next Board Meeting.

     Chair Shearer asked Finance Director Buechner to review with the attendees the impact of the three new expenditures on the monthly assessment. She indicated the following:

             Automatic External Defibrillators--$0.80

            Database Reconfiguration Phase III--$1.00

            Accelerated Defensible Space Evaluation--$2.00

She stated that the monthly dues assessment would be $163.00 if based upon the current proposal.

     Ellen Buechner next asked the attendees to consider proposed prepayment discount of 2007-2008 dues of $17.00 and ETF discounts of $0.50 per month. After discussions of the discounts the board members indicated their approval and would act on this request at the next scheduled meeting of the Board of Directors.

Adjournment

Chair Shearer adjourned the meeting at 10:38 AM.

Minutes submitted by Douglas Patterson, Secretary Pro Tem

Sheep Fence courtesy Bill Lange
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Last Updated: 03/19/07